Executive Committee Minutes

October 29, 2002

Attendance: (Those present indicated by an underline)

Officers: President Larkin, President-Elect Fisher, Secretary S.Q. Williams, Treasurer: Kang

IFO Board Members: Foster, R. C. Johnson, A. Schoenberger

Unit Representatives: COB vacant, COE T. Peterson, FAH Kilborn, COSE McKenna, COSS Ore, SS C. Inkster

Negotiator: Langen

1. Call to order at 3:15 p.m.

2. Minutes: None

3. Call for additional agenda items

6.i. Parking Permit

4. President’s Report

a. Treasurer’s Report

Kang gave a brief overview of the allocation and expenditures of 2001-2002. It was agreed upon between the FA and IFO that we owe them $7,738.03 from the past year. Taking into account the money owed to the IFO and the secretarial support costs, the cash available for the year 2002-2003 will be $9,157.85. (Report filed)

b. Meet and Confer, October 24, 2002

Executive Committee members gave a brief report of events occurring at Meet and Confer. There was discussion regarding when items should be taken off the agenda.

5. Old Business

a. Hiring manual

Judy Foster will follow up.

6. New Business

a. Thematic Cohorts

Motion that President Larkin invite Roland Specht-Jarvis and Nathan Church to the next Executive Committee meeting to discuss their proposal. (Fisher/Ore) passed

b. Effective Working Relationship draft statement

Motion to file this draft statement (Kilborn/Schoenberger) passed

c. Meet and Confer procedures

Motion that we implement the following three items as agreed upon in the initial discussion:

1. The Provost and the FA President will meet prior to each Meet and Confer to prepare a single, ordered agenda including all items from both teams. Agenda items will be identified in terms of the initiating team.

2. We will prepare a common set of minutes (alternating notetakers) with the following:

a. Statements of agreement. Incomplete projects will include information about the project (what), about parties responsible (who), and about timeframes(when).

b. Uncompletted projects will be placed on the next agenda

3. We will reserve two rooms to facilitate caucuses.

(Kilborn/Schoenberger) passed

Motion to move to item 6.i. (Kang/Fisher) passed

i. Parking permit

Motion to approve the purchase of a parking permit for the Faculty Association Administrative

Assistant on an ongoing basis (Kilborn/Schoenberger) passed

d. Recruitment and Retention of Minority Employees

Motion that we take this plan as amended to the Senate with a recommendation for taking it to Meet and Confer. (Schoenberger/Kang) passed

Motion to amend the plan to exclude the word “minority” from the first bullet. (Ore/Schoenberger) passed

Motion to move to item 6.g. (Kilborn/Ore) passed

g. CODE grant meeting

Tracy Ore will write an email to Mike Tripp regarding the concerns about when these meetings are scheduled.

The Executive Committee commends Theresia Fisher on her work with this committee.

e. Endowed Chairs

Motion to bring this item to the next Meet and Confer (Foster/Ore) passed

f. TLTR Representation

Motion to ask the newly formed FA committee (Technology & Pedagogical Resources) to designate n or two people to sit on TLTR as representatives. (Kilborn/Ore) passed

Motion that we recommend that one of those two representatives serve as co-chair of TLTR (Kilborn/Schoenberger) passed

h. ISRS (student records)

Motion to have President Larkin call Sue Bayerl to see if grades can still be submitted via the web and also via paper. (Schoenberger/Foster) passed

Meeting adjourned at 5:15 p.m.