Executive Committee Meeting Minutes

July 13, 2004

Attendance:   (Those present indicated by an underline)

Officers:  President Schoenberger, President-Elect Kilborn, Past President Fisher, Secretary: Schultz, Treasurer: Buske, Motin

IFO Board Members:  Hill, Johnson, Kilborn

Unit Representatives: COB SubbaNarasimha, COE Hornstein, FAH Condon COSE Akubue, COSS Ore, LR&TS Vacant

Negotiator: Langen

1. Call to order at 2:15 PM.  Motion to convene as a subcommittee since there was not a quorum present (Fisher/Kilborn).  Passed

2. Approval of Minutes (June 8, 2004 EC)

Motion to approve the June 8 Executive Committee minutes with the following revisions:  (1) Include Susan Motin who was in attendance; (2) under agenda item 2, 6.f., correct “Listserve” to read “Listserv,” and (3) under agenda item 5.a., the second sentence should read:  “The IFO Executive Committee turned it down and said if any committee wants to meet with the Administration, they have the right to do so; and sent the issue back here.”

3. Call for new agenda items.

6.i. Sanctioned meetings (Hornstein)

4. Treasurer’s Report

Our current checking account balance is approximately $3,000. 

Dale Buske will prepare a year-end report by July 15 to give to

Wil Harri.  It is anticipated we will be asked how we are going to report our other money on hand.  FA President Schoenberger will speak with IFO President Nancy Black regarding this issue.

5. Announcements

a. Next year’s meetings – changes to the schedule Oct. 28 to Oct. 14.

Steve Hornstein offered the suggestion to recess the October 26 Senate meeting in the event we do not finish business to the following Tuesday, November 2; the Executive Committee meeting scheduled for November 2 would, then, be rescheduled to November 4.   He also suggested recessing the February 22 Senate meeting in the event we do not finish business to March 1; the Executive Committee meeting scheduled for March 1 would, then, be rescheduled to March 3.   FA President Schoenberger will consult with Jeff Ringer to ask if we may change the schedule; if so, she will update the Senate schedule with these “as needed” dates.

b. President to President Meetings – what happened – Covered

c. Internal Audit – Data – Not covered

d. Audience response system, clickers.

Motion to appoint T. Ore, B. Richason, T. Hergert, M. Julius, P. Hauslein, and A. Vorder Bruegge to the subcommittee (Fisher/Subba). Passed

e. Office staff job description and evaluation forms

Donna West will look into the availability of an outside training course for Dreamweaver software rather than wait until the fall to take a course on campus.

f. Admin VP search –(have requested mediation) – Covered

6. Unfinished Business

a. Article 22/25 – PDP/PDR (Meet and Confer in the fall) – This will remain on the agenda since the disclaimer has not yet been included.

b. Negotiations (Langen)

Negotiator Langen distributed the document noting the terms and changes both sides were able to agree to.  Negotiator Langen encouraged the Executive Committee and the Senate to give him their reactions to the contract agreement so he may take this input into account for the next round of negotiations. 

c. Last Senate Meeting Minutes and Unfinished Business (EC 6/8/04 6.a.) – Not covered

d. Teaching Center (State Wide Meet and Confer) (EC 6/8/04 6.d.) – Not covered

e. Admission and Retention Committee (David Wall Email) (EC 7/13/04 6.e.) – Covered

The Executive Committee needs to find a way to get the Admission and Retention Committee’s recommendations to Senate since the committee is making recommendations but not in the form of formal minutes.  The Executive Committee needs to make motions for the committee’s recommendations in order for them to be accepted in Senate.

f. Listserv stuff (TPR recommendation) – Not covered

g. Dir. Ed. Task Force (Frankie Condon) – Not covered

h. Restoration of funds to Student Services (Frankie Condon) – Not covered

i.    Sanctioned meetings

Steve Hornstein distributed a document entitled “Policy on Meetings of Faculty Committees with Members of the Administration,” and the Executive Committee members who were in attendance suggested upgrades to the document.

7. New Business

a. Curriculum Summary 2003 to 2004 (Lin Holder Memo) – Not covered

b. Higher Education Research Institute Survey (Respond by August 1)  http://www.gseis.ucla.edu/heri/.heri.html

Motion to support the participation of faculty in the HERI  survey of faculty (with input and control of up to 10 of the additional survey questions) and results to be discussed with the Administration during Meet and Confer prior to them being made public (Kilborn/Langen).  Passed

8. Adjournment at 4:10 PM.