Final copy approved by EC 10-18-05

Approved by Sentate 10-25-05

Executive Committee Meeting Minutes

October 4, 2005

 

Attendance:   (Those present indicated by an underline)

Officers:  President Judy Kilborn, Past President/President-Elect Annette Schoenberger, Secretary JoAnn Gasparino, Treasurer Robert Johnson

IFO Board Members: Andrew Larkin, Jayantha Herath

Unit Representatives:  COB P. N. SubbaNarasimha, COE Steve Hornstein, COFAH Frankie Condon, COSE Balsy Kasi, COSS Mary Clifford, SPEC Susan Motin

Negotiator:   Bill Langen

 

  1. Call to order at 3:22 PM.

 

  1. Approval of EC Minutes of September 20, 2005.  Kilborn explained how Motin had resigned from EC, but she was unsuccessful finding a replacement so she will serve until she can find another replacement.  Kilborn discussed the handling of the minutes.  It was agreed that EC minutes will be sent out via email, corrections will be made, and the minutes will be approved at next EC before going to Senate for approval.  Kilborn discussed EC meeting RSVPs and asked EC to respond to email RSVPs.

 

Motion to approve EC Minutes of September 20, 2005—(Clifford/Gasparino).  Passed

 

  1. Treasurer’s Report—Kilborn discussed that she authorized two ergonomic office chairs.  Johnson asked about some items on the report such as food and the laptop.  Kilborn explained the items and referenced back to the last couple treasurer’s reports for more detailed information.  Johnson asked that the bank account numbers be taken off the treasurer’s reports.  The IFO deposits were discussed and Larkin explained that the deposits are made four times a year.  Motin pointed out that her final report from last year was available to review if needed. 

 

Motion to move to item 8.d. Time Definite 3:15 p.m.: Retreat on EC and M&C processes definite retreat—(Motin/Condon).  Passed

 

  1. Negotiations/Action Reports—discussed at the end of the meeting, see below.

 

  1. Announcements—none.

 

  1. Call for new agenda items—none.

 

  1. Unfinished Business

a.       Faculty “responsibility”—not discussed.

b.       Higher Education Research Institute: 2004-2005 SCSU Faculty Survey Report (EC 062105 5.i.)—not discussed.

 

  1. New Business

a.       Consensual-relationships policy (EC 062105 8.e.)—not discussed.

b.       Committee for communications policies/processes for Office of Clinical Experiences (OCE)—not discussed.

c.       Short-Term Study Abroad Programs: Application Form and request for Budget (EC 100405 8.c)—not discussed.

d.       Time Definite 3:15 p.m.: Retreat on EC and M&C processes—Kilborn discussed that once EC has developed a position in pre Meet and Confer, and someone feels that things are getting off track, they need to call a time out, or a caucus.  She explained the need for support in unified positions.  She discussed a situation at the last pre Meet and Confer and Meet and Confer, where she thought that the EC had agreed, yet there seemed to be some difference in opinion, so she asked EC to please time out if they feel this is the situation.  There was discussion about certain situations where time outs would have been appropriate.  Schoenberger pointed out that it is not possible to go back and change what has already happened, so that is why the caucus is important, so that everyone understands what is happening.  Several people agreed that if they are unable to attend pre Meet and Confer that they notify Kilborn ahead of time and they are briefed, if possible, beforehand, or they do not comment during Meet and Confer.  EC discussed whether the 2:00 PM pre Meet and Confer time was okay and most felt it was okay.  Kilborn asked members to let her know if they cannot attend, and to keep a low profile when they are not at pre Meet and Confer.  Kilborn explained that she cannot always be the person to point out when the meeting gets out of order, so she needs the team’s help, especially when she cannot hear what is being said.  Johnson asked about the pre Meet and Confer model and said that consistency is important.  Schoenberger discussed getting the topics out a day earlier and Kilborn said that she could do that.  Kilborn discussed the Meet and Confer process of the Provost and FA President taking turns running the meetings.  Nancy Jessee arrived and the agenda moved to Time Definite 4:15 p.m.: Nancy Jessee to answer questions about 1B1.

 

e.       Time Definite 4:15 p.m.: Nancy Jessee to answer questions about 1B1 (EC 100405 8.e).  Kilborn asked the EC whether they wanted an investigation to go forward since the COE Dean resigned and locating those who made the comments would not be likely.  Hornstein said that he feels it is important to go on with the investigation and discussed his stance being in the COE.  Condon suggested that the EC have a conversation with Nancy Jessee, and Kilborn said Nancy Jessee would keep it confidential.  Nancy Jessee was invited in at 4:17 PM.  Kilborn thanked Nancy Jessee for coming in and everyone introduced themselves.  Kilborn asked if this could be a confidential setting, and Nancy Jessee said she would treat it as confidential, but she pointed out that she has no control if someone else leaves and breaches.

 

Motion to move to Executive Session—(Hornstein/Clifford).  Passed

 

Motion to move out of Executive Session—(Langen/Johnson).  Passed

 

f.        COE Search—Kilborn advised of the Provost’s request for the Dean Search committees (handout).  Hornstein questioned the Provost’s request.  Kilborn stated that this item will go to Meet and Confer, and she said that pre Meet and Confer was going to be important this week.  It was discussed that the interim Dean should probably be from outside the COE.  Kilborn asked if the EC would like an extra meeting before reporting back to Senate and Larkin said that they should give Senate the copies of the complaint, explaining that timeliness was an issue, and he recommended putting out information about 1B1.  Schoenberger suggested that they get the 1B1 information online.   

g.       COE Climate Taskforce—not discussed.

 

4.   Negotiations/Action Reports

Negotiations are set up for October 14-15, 28-29, and November 18-19.  The IFO Team is still discussing limits the Chancellor has set on funds available to achieve a settlement, and they are wondering what room there is to bargain with the MnSCU Team.  When EC goes to Meet and Confer and listens to the President preach to us about the vital importance of our role in Retention and Recruitment, or when we are urged to work toward the NCATE goal of attaining a culture of assessment, perhaps we need to respond that our workload is already so inordinate that we have chosen this as a time of withdrawal and reflection.  

 

  1. Adjournment at 5:35 PM.