Final approved by FS and ec 12-20-05
Executive Committee Meeting Minutes
December 13, 2005
Attendance: (Those present indicated by an underline)
Officers: President Judy Kilborn, Past President/President-Elect Annette Schoenberger, Secretary JoAnn Gasparino, Treasurer Robert Johnson
IFO Board Members: Andrew Larkin, Jayantha Herath
Unit Representatives: COB P. N. SubbaNarasimha, COE Steve Hornstein, COFAH Frankie Condon, COSE Balsy Kasi, COSS vacant, SPEC Susan Motin
Negotiator: Bill Langen
1. Call to order at 3:16 p.m. to announcements
2. Treasurer’s Report (EC 121305 2)—given after announcements below.
3. Announcements
a. Search committee for COB—Kilborn stated that the four people on the ballot were elected and there were some write-ins. The committee discussed it briefly, and Kilborn will ask the highest voter-getter if they will serve since they were elected.
b. Search committees—there has been a request for one faculty to serve on the following search committees for MSUAASF positions: Assistant Director of International Students and Scholar Services, International Admissions, and SEVIS. Kilborn will send out a call.
c. Search firms—Kilborn gave a brief update before the Provost arrived for time definite.
d. IFO/MnSCU Meet and Confer: CLEP (EC 121305 3.c.1)—a score of 50 was agreed on; Supplemental Budget Requests (EC 121305 3.c.2)—Kilborn pointed out the handout and the budget requests for Energy Utilities Supplement, Global Initiative, Centers for Excellence – Biosciences, and Critical Infrastructure and Security; HRA Flowchart – 2006 (EC 121305 3.c.3); Uniform Start Date—the handout is a rough map for HRA. A more detailed flowchart will be on the MnSCU website. Kilborn will make a recommendation that they use VISEO.
2. Treasurer’s Report (EC 121305 2)—Johnson discussed that we do not have a clear view of what our revenue will be this year and that he is working with Schoenberger on this. Schoenberger discussed Donna West’s severance pay that came back to the SCSU local office. She said that the IFO allocation for September was high, and due to staffing changes at the IFO, they are still trying to figure out where they are at for future allocations. There is money available in other accounts to cover expenses. EC discussed the annual allocations and where the money goes. Johnson sent out a letter to the IFO when he took over the position asking about allocations, and he has not gotten an answer. Kilborn will get in touch with the IFO to find out more information.
4. Call for new agenda items:
· m. Election donations
· n. One-time presidential email
5. Unfinished Business
a. Higher Education Research Institute: 2004-2005 SCSU Faculty Survey Report (EC 062105 5.i.)—not discussed.
b. Doctorates—not discussed.
6. New Business
a. Consensual-relationships Policy (EC 062105 8.e)—not discussed.
b. Committee for communications policies/processes for Office of Clinical Experiences (OCE) (Hornstein)—not discussed.
c. Parliamentary Procedure and Departmental Processes in COE and elsewhere—not discussed.
d. DGS Program (EC 111505 7.g)—not discussed.
e. 1.B.1 Equity Officers selection—not discussed.
f. Request for information from Continuing Studies—not discussed.
g. Use of search firms in Affirmative Action and Student Life and Development searches—discussed below, time definite with the Provost, item k.
h. Issues concerning online education (load, staffing, intellectual property)—not discussed.
i. Grievance Report
Motion to move to executive session with staff present—(Schoenberger/Motin). Passed
Motion to move out of executive session—(Larkin/Schoenberger). Passed
j. 4:00 Time Definite with Faculty from Counseling Center: Counseling Center (EC 121305 6.j.2)—Kilborn invited Counseling Center in, and pointed out the handout.
Motion to take the Proposal to Reassign Counseling Center Director Position at SCSU from MSUAASF to IFO Bargaining Unit to Meet and Confer for Administration’s consideration and actions—(Johnson/Larkin). Motion tabled until after next time definite item.
There was discussion with members from the Counseling Center about their proposal.
k. 4:30 Time Definite with Provost: Use of search firms with searches for Affirmative Action Officer and VP for Student Life and Development—The Provost discussed Administration’s search firm proposal: 10 “scrubbed files” would be given to the search committee—at the moment 18 applications have been turned in for Affirmative Action. If the committee members are satisfied, the committee could move forward. Any concerns about the applications that have not been moved forward, could have a subcommittee (made up of two faculty and two Administrators) look at all the rejected files, and files could possibly be added back in.
There was discussion about the search committee make up and the possible subcommittee. NOTE: The closing date was Dec. 9, and it has been extended four weeks. EC asked for the search firm to present all of the “scrubbed files” not just 10 files. EC members discussed the search firm duties and faculty confidentiality.
The Provost discussed further the Administration’s proposal: Each member of the search committee would be asked for their top five candidates, and with some general agreement, six or seven candidates would go forward. The firm would interview the candidates and make proposals to the search committee. The top three or four candidates would be selected by the search committee and be brought to campus for interviews. Once again the subcommittee could ask for candidates to be put back into the pool. The search committee would make a recommendation to the President regarding those candidates. The Provost was asked if search committee members would attend airport interviews, and he indicated that the search firm indicated they needed to do these to maintain confidentiality for applicants. EC members indicated that the search committee should attend airport interviews.
Kilborn reiterated what the Provost proposed: basically this is what Anne Zemek de Dominguez proposed a week ago, with the exception of adding the subcommittee that would have access to all the files, and the Provost agreed that was the proposal.
EC discussed their concerns with this model for the search. EC asked the Provost to justify and respond to the cost of the Search Firms, and it was asked if a new search could be started. The Provost said this would delay hiring for another year. It was noted that justifying the cost would be another conversation. Kilborn thanked the Provost for coming and advised him that EC would discuss the proposal further and get back to Administration at Meet and Confer.
j. 4:00 Time Definite with Faculty from Counseling Center: Counseling Center (EC 121305 6.j.2)
Motion to amend motion by striking the last sentence of the Proposal—(Larkin/Langen). Passed. Call for division: in favor: 8; opposed: 2
There was discussion of the motion. Center faculty member spoke against the motion because of the pressure it would put Center faculty under. EC discussed that the Center has given the document to them, and now EC will bring the document forward in a manner that they can present in the best way possible.
Motion to close debate—Schoenberger/Hornstein. Passed
Motion to take the Proposal to Reassign Counseling Center Director Position at SCSU from MSUAASF to IFO Bargaining Unit to Meet and Confer for Administration’s consideration and action. Passed
Kilborn will send the Counseling Center a follow up explanation of what EC will do at Meet and Confer. Kilborn asked Robert Johnson to present this in Meet and Confer, and he agreed to do so.
k. 4:30 Time Definite with Provost: Use of search firms with searches for Affirmative Action Officer and VP for Student Life and Development—Kilborn asked that most of Pre Meet and Confer be devoted to Search Firms.
l. “Dead Motions”—not discussed.
m. Election donations—not discussed.
n. One-time presidential email—not discussed.
7. Adjournment at 5:38 p.m.