Final approved by EC 2-14-06 and FS 2-21-06

Executive Committee Meeting Minutes

January 31, 2006

Attendance:   (Those present indicated by an underline)

Officers:  President Judy Kilborn, Past President/President-Elect Annette Schoenberger, Secretary JoAnn Gasparino, Treasurer Robert Johnson

IFO Board Members: Andrew Larkin, Jayantha Herath

Unit Representatives: COB P. N. SubbaNarasimha, COE Steve Hornstein, COFAH Monica Devers, COSE Balsy Kasi, COSS vacant, SPEC Susan Motin

Negotiator:   Bill Langen

1. Call to order 3:22 p.m.

2. Treasurer’s Report (EC 013106 2)—there were a couple of one-time expenditures that were paid recently:  grievance training and an ergonomic chair for the FA President.  Kilborn informed EC that Schoenberger’s class is in the process of upgrading the FA website, and the FA treated the class to Bravo Burritos in thanks for their work.  Kilborn discussed the repayment of Donna West’s severance pay, and she said that she will discuss this with the IFO so that in the future there will be more notice when these payments need to be made.  There was discussion of the IFO procedures and the possible way of handling the repayment.  Kilborn will look into this with Nancy Black and report back to EC. 

3. Approval of Executive Committee Minutes of January 17, 2005 (EC 013106 3)—there was discussion about the motion on consensual relationships and MnSCU’s policy.   

Motion to approve EC Minutes of January 17, 2005—(Gasparino/Schoenberger).  Passed

4. Announcements—Kilborn announced that she has only one hearing aid so she asked for EC’s patience with her today.

a. IFO Board

a. Rochester Higher Education Development Committee—a new university was approved in Rochester. 

b. Legislative Report—Kilborn passed around a copy of a report for this item.  She pointed out Pawlenty’s Meager Bonding Bill (new Gopher stadium funding idea).  She discussed some information on the handout.  She noted that the contract still needs to go to the full Legislature, although it has been approved by the Legislative committee.  Back pay will still be paid on Feb. 3^rd.

b. Delegate Assembly—forms for delegates and resolutions are due Feb. 3^rd.  No resolutions have been turned in at this point.  There are 31 people signed up for the 44 spots available, so if you haven’t signed up yet and plan to go, please send in the registration form.  Kilborn will send out an email to faculty regarding carpooling and sharing rides to DA. 

c. Enrollment Management data, Spring 2006 (EC 013106 4.c.)—Kilborn informed EC that she was asked to get information on current enrollment, she received this hand out last Wednesday, and she is sharing it today with EC for informational purposes.  Kilborn will ask Administration at Meet and Confer for more up-to-date and accurate comparative data (for the past five years) and information on current enrollment, retention data, and how SCSU is doing for recruitment next year.             

d. Early Notification System – Spring’s pilot program—Kilborn gave a brief progress report.  This is only being run for instructors for the following courses:  English 191, Communication Studies 192, Math 193, Stat 193, and Democratic Citizenship 195.  EC discussed the new system and some of the problems thus far.  This is a trial, and Administration will be asking for feedback on improvements.    

e. COB Dean Search Committee—there is a full contingent for the committee.  There will be a name on the ballot at next Senate.  Kilborn met with the committee, the Provost, and the Search Firm today.

f. Announcement about Mary Leary (EC 013106 4.f.)—there is a hand out in the EC packet with Mary Leary’s credentials, which was requested earlier.

5. Call for new agenda items—none. 

6. Unfinished Business

a. Parliamentary Procedure and Departmental Processes—not discussed.

7. New Business

a. Committee for communications policies/processes for Office of Clinical Experiences (OCE) (Hornstein)—Hornstein asked for EC’s advice on this item. 

b. Request for information from Continuing Studies—not discussed.

c. Issues concerning online education (load, staffing, intellectual property)—not discussed.

d. President Saigo’s Student Feedback System --http://www.stcloudstate.edu/president/feedback.asp

Kilborn discussed the new system and pointed to the handout.  There have been concerns that this might circumvent the current complaint systems and processes.  It was discussed that any topics regarding the contract goals need to be filtered to the proper sources.  There were some concerns about inappropriate complaints being filtered to the improper sources.  Kilborn suggested that EC should get more information on Administration’s plans for this system at Meet and Confer.    

e. Counseling Center—Kilborn followed up with Pat Arsenault on this item.  Kilborn asked the Provost specifically why Administration wanted conversations, and coverage was the main topic he listed.  Kilborn asked about the MSUAASF proposal, which the Provost said was a paragraph long, not a report.  Kilborn has not received a copy of the proposal.  Coverage and the position description were discussed.  There was discussion on Article 3, Section C, Unit Disputes.  EC discussed their strategy for Meet and Confer.            

f. Faculty Handbook—the Provost has asked Christine Imbra to work on getting together a faculty handbook, and she felt that it would be helpful and important for a faculty member to work with her on the project.  Kilborn asked for parameters and Imbra gave Kilborn the following information: she would like someone to help her think about types of information to include in the handbook; initially, the handbook will be electronic and print; she will gather the information requested by faculty and include the information given to her by faculty; and she will continually give drafts to the faculty representative to review and circulate.  EC discussed contacting Frankie Condon or someone from the CETL Advisory Board, along with a possibly convening a new committee to spread out the work.    

8. Adjournment at 5:15 p.m.