Final approved by fs and ec 2-21-06

Executive Committee Meeting Minutes

February 14, 2006

Attendance:   (Those present indicated by an underline)

Officers:  President Judy Kilborn, Past President/President-Elect Annette Schoenberger, Secretary JoAnn Gasparino, Treasurer Robert Johnson

IFO Board Members: Andrew Larkin, Jayantha Herath

Unit Representatives: COB P. N. SubbaNarasimha, COE Steve Hornstein, COFAH Monica Devers, COSE Balsy Kasi, COSS vacant, SPEC Susan Motin

Negotiator:   Bill Langen

4. Announcements

a. Delegate Assembly Update—we currently have 38 delegates. We still have six openings if anyone is interested in submitting their registration. It was noted that reimbursement for gas has increased. It has doubled to 20 cents per mile with 10 cents a mile for passengers. 

b. Consensual Relationships Committee—an ad hoc committee needs to be formed, and we need to make a suggestion for the committee make up.

Motion to recommend to Senate that one member from each college makes up the ad hoc committee for Consensual Relationships—(Johnson/Larkin). Passed

c. The new FA website is up and running. The minutes need to be updated since they were captured in fall. FA will send out an email announcing the new website and noting that minutes are not current for the time being.

d. March Meet and Confer has been changed to March 2 because the Provost cannot make it March 23. Either Schoenberger or Kilborn will be at IFO Meet and Confer in St. Paul that same day, so only one can attend SCSU’s Meet and Confer. 

1. Call to order at 3:23 p.m.

2. Treasurer’s Report—to be given at first meeting of the month.

3. Approval of Executive Committee Minutes of January 31, 2006 (EC 021406 3)

Motion to approve EC minutes of January 31, 2006—(Schoenberger/Kasi).  Passed

4. Announcements—given above.

5. Call for new agenda items

· Conflict scheduling for Meetings for NCA Committee on Fridays     

6. Unfinished Business

a. Parliamentary Procedure and Departmental Processes—earlier it was discussed if more training was needed or wanted. Departments in conflict tend to not follow parliamentary procedure and this might help those faculty members so that everyone has a chance to speak. Departmental minutes were discussed, and it was noted that with following Robert’s Rules only motions need to be recorded in the minutes. Departments need to know their obligations to each other. Kilborn will consult with Condon on this item to see if some training on departmental rights and responsibilities can be incorporated in new faculty orientation.

7.  New Business

d.  Conflict scheduling for Meetings for NCA Committee—EC asked Kilborn to talk to the committee chair and discuss the lack of full faculty representation in the meetings because meetings are scheduled when faculty cannot attend.   

6.  Unfinished Business

b. President Saigo’s Student Feedback System -- http://www.stcloudstate.edu/president/feedback.asp (EC 021406 6.b)--Kilborn discussed the handout and asked EC to be prepared to discuss at Meet and Confer on Thursday. Foss gave Kilborn examples of complaints/feedback and asked her to share them with EC. Foss told Kilborn that initially there were lots of complaints but now there are only a couple coming in. EC discussed what they will bring forward in Meet and Confer on this item.   

c. Committee for communications policies/processes for Office of Clinical Experiences (OCE) (Hornstein)—Hornstein discussed his proposal for Friday’s grievance meeting, and he’ll report back after his meeting.

7. New Business

a. Request for information from Continuing Studies (Herath)—course load issues were discussed. Kilborn noted that items 7.a and 7.b appear to be on the same topic, and 7.c is related. 

b. Issues concerning online education (load, staffing, intellectual property)—the Provost will be bringing this issue to Meet and Confer eventually. This will be left on the agenda.  

c. Request for one catalog to include summer session courses and continuing studies (Motin)—not discussed.

d. Conflict scheduling for Meetings for NCA Committee on Fridays—discussed above.   

8. Adjournment at 5:19 p.m.