final approved by fs & ec 2-20-07

Executive Committee Meeting Minutes

February 13, 2007

Attendance: (Those present indicated by an underline)

Officers: President Annette Schoenberger, Past President/President-Elect Judy Kilborn, Secretary JoAnn Gasparino, Treasurer John Palmer

IFO Board Members: Andrew Larkin, Jayantha Herath, Fred Hill

Unit Representatives: COB Vacant, COE Frances Kayona, COFAH Robert Inkster, COSE Balsy Kasi, COSS Jason Lindsey, SPEC Susan Motin

Negotiator: Bill Langen

Guest: Julie Baugnet for item 7.d

1.      Call to order at 3:19 p.m.

2.      Approval of Minutes

a.      Executive Committee January 30, 2007—approved at Senate February 6, 2007.

3.      Treasurer’s Report (EC 021307 3)—Palmer gave a brief report.

Bremer CD: $20,000

 

 

 

 

Bremer Money Market: $5,79.57

 

 

 

 

SCSU Agency Account: $1,854.05

 

 

 

 

January 2007

 

 

 

 

Check#

Date

Description

payment

deposit

balance

3089

1/10/2007

Sodexho--Senate

$65.00

 

$5,735.64

3090

1/11/2007

Cash for Petty Cash

$25.00

 

$5,760.64

 

1/11/2007

IFO disbursement

 

$3,096.74

$8,857.38

3091

1/17/2007

HSBC Business Solutions (Office Max)

$199.42

 

$8,657.96

3092

1/30/2007

Sodexho--EC

$65.81

 

$8,592.15

Motion to approve the Treasurer’s Report—(Kilborn/Kayona). Passed

4.      Announcements

a.      Meet and Confer Agenda (EC 021307 4.a)—Schoenberger spoke about the agenda. The position for a Director of Counseling Center will be discussed at Meet and Confer.  

b.      Center for Global Studies Document (EC 021307 4.b)—EC needs to think about where to send this. There was discussion: Lindsey spoke to the item in regard to his department. Palmer suggested that each of the units/departments affected by this proposal should be able to express their opinion on the proposal, but he pointed out that the budget and bulletin description are missing from the document. Kilborn suggested that this be referred to Academic Affairs Committee and UCC for their perspective. Larkin noted that budget would remain the same and he agreed to get a copy of the budget to Schoenberger. Palmer suggested that this also be referred to a committee to review it against the contract for compliancy.

Schoenberger said this will go to Senate for a motion of where to refer this. She will also take into consideration EC’s discussion on where this needs to be referred.    

c.       Employee Code of Conduct (EC 021307 4.c)—Schoenberger emailed the latest version out earlier today.  

d.      New Lead Investigator Named—Stewart Wirth was announced.

5.      Call for new agenda items—none.

6.      Unfinished Business

a.      Outcome of Promotions Process (EC 021307 6.a)—there was discussion about the data provided from the President’s office. It was noted that ethnicity, race, and/or gender wasn’t provided.  

b.      1B.1 investigations and procedure (no response yet from the President)—not discussed.

c.       Request for information on spending of left over budget—not discussed.

d.      Honors Director’s correspondence (EC 013007 4.b)—not discussed.

e.      Strategic Map from Strategic Planning (EC 021307 6.e.1, 6.e.2)—not discussed.

7.      New Business

a.      Graduate Committee Minutes on Guidelines for Graduate Programs (FS 112106 8.b, FS 101006 8.e) (EC 121206 7.c)—not discussed.

b.      Counseling Center Director—not discussed.

c.       Responding to the Budget Advisory Process—not discussed.

d.      International Studies Committee Guest Julie Baugnet (time definite 3:30 p.m.)—Julie Baugnet arrived and introduced herself. Schoenberger asked her about the documents for short-term study abroad applications and the requirement to apply for curriculum permission when they have already been approved by the Curriculum Committee. Baugnet said there was an error in the call that was sent out this year that should have been more specific about the curriculum process. Baugnet said that if the Curriculum Committee has approved a program that they are grandfathered in, but the International Studies Committee would like the information. There was discussion about the process. Baugnet gave an example of when the International Studies Committee approves the curriculum of short-term courses. She said that there are approximately 16 courses a year that are one-time, short-term courses that the International Studies Committee approves that do not go to the Curriculum Committee. Baugnet said that the form should probably be changed so that faculty can check a box to indicate the course has been approved by the Curriculum Committee. Schoenberger said the fees are being discussed at Meet and Confer. Baugnet said that the International Studies Committee’s next minutes will clarify the committee’s curriculum process more clearly. 

8.      Adjournment at 5:23 p.m.

Submitted by Polly Chappell, Faculty Association Administrative Assistant