final approved 5-8-07

Executive Committee Meeting Minutes

May 1, 2007

Attendance: (Those present indicated by an underline)

Officers: President Annette Schoenberger, Past President/President-Elect Judy Kilborn, Secretary JoAnn Gasparino, Treasurer John Palmer

IFO Board Members: Andrew Larkin, Jayantha Herath, Fred Hill

Unit Representatives: COB Vacant, COE Frances Kayona, COFAH Robert Inkster, COSE Balsy Kasi, COSS Jason Lindsey, SPEC Susan Motin

Negotiator: Bill Langen

1. Call to order at 3:18 p.m.

2. Approval of Minutes

a. Executive Committee: April 17, 2007—approved at Senate April 24, 2007.

3. Treasurer’s Report—to be reported at the first EC meeting of the month.

4. Announcements

a. Meet and Confer Agenda—for your information.

b. Request for Representation on something for Interim Lead Investigator (EC 050107 4.b)—Stewart Wirth is appointed until the end of June so they need to find someone to replace him. This is on the Meet and Confer agenda.

Motion to take this to Meet and Confer saying that there are strict expectations and guidelines for hiring positions such as fixed term faculty, so there should be higher expectations for 1B.1 and Affirmative Action positions—(Larkin/Kilborn). Passed

5. Call for new agenda items—none.

6. Unfinished Business

a. Request for information on spending of left over budget—this is on the Meet and Confer agenda. Palmer spoke to the item. Senate has passed a motion regarding this that will go to Meet and Confer:

Senate Motion: The university shall spend no more than $131,700,000 for the current fiscal year. In order to avoid the potential of inappropriate spending during the presidential transition, all funds carried forward, that are not committed for specific purposes (as per documents recorded by the budget committee) shall be allocated for implementation of the strategic plan.

b. Strategic Map from Strategic Planning (EC 021307 6.e.1, 6.e.2)—nothing to discuss at this time.

c. CARE team visit—this will need to be addressed next year. Schoenberger will fill Kilborn in on this item for fall.

7. New Business

a. Graduate Committee Minutes on Guidelines for Graduate Programs (FS 112106 8.b, FS 101006 8.e) (EC 121206 7.c)—this went to Senate; waiting for responses.  

b. Responding to the Budget Advisory Process—this item can be removed from the agenda.

c. Sabbatical Leave Questions (EC 032007 7.c) (EC 050107 7.c.1, 7.c.2)—for your information. There was discussion.

d. Searches (LR&TS and ELCP)—there hasn’t been a discussion at Meet and Confer on the faculty make up of the search committees. There was a discussion.

e. Email Policies and Procedures (EC 050107 7.e.1, 7.e.2, 7.e.3)—Schoenberger provided previous Senate motions regarding email.  

f. Monitoring of Email—Schoenberger gave an update. There was discussion.

g. Promotion and Tenure Calendar for 2007 and 2008—there was discussion about the calendars. This will be discussed at Meet and Confer.

h. Letters from Nancy Black and Mary Leary (EC 050107 7.h.1, 7.h.2)—there was discussion.

8. Adjournment at 5:16 p.m.

Submitted by Polly Chappell, Faculty Association Administrative Assistant