Final Approved by FS & EC 9-11-07

Executive Committee Meeting Minutes

September 4, 2007

Attendance: (Those present indicated by an underline)

Officers: President Judy Kilborn, Past President Annette Schoenberger, Secretary Michael Tripp, Treasurer Michael Connaughton

IFO Board Members: Fred Hill, David Warne, President-Elect John Palmer

Unit Representatives: COB Vacant, COE Frances Kayona, COFAH Robert Inkster, COSE Balsy Kasi, COSS Vacant, SPEC JoAnn Gasparino

Negotiator: Bill Langen Guest: Bill Hudson

1. Call to order at 3:17 p.m.

2. Approval of Minutes of August 28, 2007 (EC 090407 2)

Motion to approve EC minutes of August 28, 2007—(Palmer/Gasparino). Passed

3. Treasurer’s Report—to be given at the first EC meeting of the month.

4. Announcements

a. Report on meeting with President Potter—Kilborn will usually meet with the President after Meet and Confer to further discuss items. It was noted that faculty do not usually get documents before Meet and Confer and the President will make sure this process is worked out. Faculty usually make an effort to get the Provost their documents and will continue to do so. The President will share running the meetings with the FA President and he will let the Provost focus on content. There was discussion. Kilborn spoke about the SCSU University Diversity Task Force conversation she had with the President. This is also an agenda item.   

b. Request for Constitutional Change (relating to changed academic calendars and terms of office for EC)—Kilborn explained the need for change is due to the new, earlier schedule.

Motion to ask the Constitutional Review Committee to change the constitution so that starting dates conform with the beginning of the school year—(Schoenberger/Warne). Passed

c. Meeting on 1B.1—Kilborn has a meeting tomorrow regarding Debra Leigh’s letter to the SCSU community and the investigation of the 1B.1 status. Kilborn will have more information for EC after the meeting. There was discussion.  

d. Process for Meetings on Grievances—Kilborn discussed the current process and an agreement with the Administration to add an informal step that we have standardly not done that is mentioned in the contract. There was discussion.  

5. Call for new agenda items:

7.j. 1B.1 (Tripp)

7.k. Paying for parking of guests (Palmer)

6. Unfinished Business

a. Personnel—not discussed.

7. New Business

a. Proposed Policy Changes from Meet and Confer: Standard of Scholarship (EC 090407 7.a.1; EC 090407 7.a.2; EC 090407 7.a.3), Military Withdrawal (EC 090407 7.a.4), Prerequisites (EC 090407 7.a.5)—Kilborn went through the proposals: 7.a.1 goes to Senate for approval and discussion, along with Board policies 7.a.2 and 7.a.3; 7.a.4 was accepted—to Senate for information only; 7.a.5 goes to Senate for approval; Probation/Suspension Policy was accepted—to Senate for information only.

Motion that EC recommends Senate to approve the Standard of Scholarship proposal (handouts 7.a.1-7.a.3)—(Schoenberger/Palmer). Passed

b. Peer Review Committee—Kilborn discussed what was agreed to with Zmora. Nothing regarding the Peer Review Committee has been agreed to. This will be removed from the agenda.

c. Diversity Task Force (EC 082807 7.e.) – also request from Meet and Confer to replace Frankie Condon/Avelino Mills–Novoa on COE Climate Task Force—a process needs to be figured out for replacing faculty. Kilborn explained the differences in the Diversity Task Force and the COE Climate Task Force.  

Motion to ask Jeanne Lacourt to convene the COE Climate Task Force and to ask the committee for a recommendation of name/s to EC for a co-convener to replace Frankie Condon—(Schoenberger/Inkster). Passed   

d. Electronic Voting—not discussed.

e. Status of Email Monitoring (EC 090407 7.e.1, EC 090407 7.e.2, EC 090407 7.e.3, EC 090407 7.e.4)—Kilborn explained the handouts: 7.e.1 is Nancy Jessee’s memo to Andy Larkin; EC 061807 7.b is a letter from Pat Arsenault to Provost Spitzer; 7.e.2 is the Provost’s response; 7.e.3 and 7.e.4 are the documents that the Provost refers to. Kilborn is waiting for a response from the IFO regarding whether the Provost has responded to Arsenault’s questions. If he has, Kilborn will bring the letter to the next EC meeting.

Motion that for Faculty Association business that Huskynet email not be utilized—(Palmer/Gasparino). Substituted

Motion to substitute—(Inkster/Palmer). Passed

Substitute motion: that the Faculty Association investigate the possibility of using another email other than Huskynet. Passed  

Motion to move into Executive Session—(Schoenberger/Inkster). Passed

Motion to move out of Executive Session—(Palmer/Warne). Passed

f. Outlook Monitoring—discussed in Executive Session.

g. Associate Deans (EC 090407 7.g.)—not discussed.

h. Sabbatical Applications – request from Meet and Confer—not discussed.

i. Request for Academic Policy Working Group from Meet and Confer—not discussed.

j. 1B.1 (Tripp)—not discussed.

k. Paying for parking of guests (Palmer)—not discussed.

8. Adjournment at 5:18 p.m.

Submitted by Polly Chappell, Faculty Association Administrative Assistant