Final approved by FS & EC 9-25-07
Executive Committee Meeting Minutes
September 18, 2007
Attendance: (Those present indicated by an underline)
Officers: President Judy Kilborn, Past President Annette Schoenberger, Secretary Michael Tripp, Treasurer Michael Connaughton
IFO Board Members: Fred Hill, David Warne, President-Elect John Palmer
Unit Representatives: COB Vacant, COE Frances Kayona, COFAH Robert Inkster, COSE Balsy Kasi, COSS Vacant, SPEC JoAnn Gasparino
Negotiator: Bill Langen Guest: Bill Hudson
1. Call to order at 3:17 p.m.
2. Approval of Minutes—approved in Faculty Senate September 11, 2007.
3. Treasurer’s Report (EC 091807 3)—Connaughton spoke briefly about the treasurer’s reports.
Motion to approve the Treasurer’s Reports—(Palmer/Langen). Passed
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4. Announcements
a. Negotiations report—Langen gave a brief report. The Negotiations Team will meet on Oct. 4th. Statewide action committee will be meeting for the first time on Friday.
b. Grievance Report—Palmer gave a brief report for statewide Grievance Committee and a local grievance report. There was discussion.
c. 1B.1 Task Force—the President responded to the FA’s appointment of Senator Steve Anderson, CARE: Geoffrey Tabakin, Faculty and Staff of Color Caucus: Semya Hakim, Administration’s appointees: Susan Moss and Larry Chambers, Community CARE member: Baba O’Dukale.
d. Report on IFO Board Meeting—the following items are for your information:
i. Audit Letter (EC 091807 4.c.i.)—Palmer spoke about the item. The IFO has cleaned up their accounting practices over the past few years. Palmer spoke about the SCSU reserves, which have raised a red flag with the auditors. Kilborn will update.
ii. LOU on Healthcare—this allows the IFO to participate in open enrollment, but the contract is open for bargaining in addition to agreements from the Bargaining Coalition.
iii. IFO Board – who may serve as substitute—Kilborn’s understanding from the conversation at the Board is that the only substitute allowed from local units is the Vice President and IFO Board members verified this. Kilborn will put this on the agenda.
iv. Grievances/Arbitration on Tuition Waiver—this is going ahead. Kilborn will let you know when she knows anything official.
v. Science Licensure—Palmer spoke about the item. MnSCU and IFO are working together to try and turn this over.
vi. Task Force on Degree Credits—the IFO Board is going to ask for some names to serve on this task force. We need to be ready to give some names. A policy needs to be formed by 2009.
vii. Board of Trustees Award for Excellence in Teaching Program (EC 091807 4.c.vii.a and 4.c.vii.b)—the IFO Board agreed to send out the Board of Trustees Award for Excellence in Teaching Program for local FA review. We can choose or not choose to do something. This item will be placed on the Senate agenda.
viii. Meet and Negotiate/Meet and Confer (EC 091807 4.c.viii.)—PELRA and MnSCU/IFO contract definitions for your information.
ix. Failed Searches (EC 091807 4.c.ix.)—for your information. This has been provided by MnSCU.
x. Winona Flood donation—the IFO Board approved $1,000 flood relief. SCSU’s local FA can do something if interested.
e. Meetings with President Potter—Palmer and Kilborn spoke about their successful experiences in meeting with President Potter.
f. Report on Budget Advisory Committee—Palmer had some handouts and he gave a brief budget report. Schoenberger was the only other faculty who came to the meeting and she also spoke to the item.
5. Call for new agenda items
7.g. IFO Board Substitutes (Schoenberger)
Board Trustees Award for Excellence in Teaching Program to Senate agenda (Schoenberger)
7.h Email and the new bulletin board (Langen)
Motion to move the agenda to 7.d in combination with Meet and Confer items—(Langen)
6. Unfinished Business
a. Electronic Monitoring (was Status of Email Monitoring [EC 090407 7.e.1-7.e.4] and Outlook Monitoring [EC 091807 6.a.])—Palmer spoke about the item. We need to discuss best practices and appropriate behavior in our use of communication. The President spoke to him and to Kilborn about the need to rewrite our email policy at SCSU to include intellectual freedom and discourse, and that routine monitoring was not okay with him. Three examples of electronic monitoring: the Larkin situation, access to Outlook, the situation of 1B.1 and the sharing of emails. Kilborn talked about best practices. There was discussion.
b. Associate Deans (EC 090407 7.g.)—Palmer spoke to the item. It was announced at the beginning of the year that the COE was doing a search for a second Associate Dean. Kilborn spoke to the Provost, and he is following up on this. It was noted that consultation needs to be done formally. There was discussion.
Motion that we call for a moratorium of all actions associated with adding associate deans (excluding the COB Dean since this was done properly)—(Palmer/Langen). Passed
7. New Business
a. Electronic Voting—not discussed.
b. Paying for parking of guests (Palmer)—not discussed.
c. Process of forming committees and selecting faculty representation (EC 091807 7.f.1.)—not discussed.
d. IT and Budget Requests to MnSCU (EC 091807 7.g.1. and 7.g.2.)—Schoenberger spoke about D2L requests. Palmer spoke about SCSU IT budget proposals identified as important via the Budget Advisory Committee, and information was shared from TLTR meetings, which comes to over $500,000. He also talked about SCSU Public Safety and their need to contact other law enforcement agencies.
Motion that the FA would support the following SCSU funding proposals to include software licensing $60,000; Electronic classrooms maintenance and replacement $80,000; server systems $116,500; tech support $40,000; faculty and staff computer replacement (be sure to spend the full $500,000, which is whatever balances it); data $100,000; D2L support $40,000; remote access software $100,000; radios that work with the common frequency of local public safety agencies $10,000—(Palmer/Schoenberger). Passed
Motion that the FA wants to know what the plans are for the renovated classrooms, how they make those plans, and the FA wants to spend some of the carryover money from last year to meet the instructional needs of faculty using the rooms—(Schoenberger/Inkster). Passed
e. Request for one member for screening committee for AVP for Academic Affairs – Faculty Relations to replace Frankie Condon—Kilborn sent out email about this and she would like EC to get a name for this. Kilborn will put out a call for this and it will go on the consent agenda for Senate, and Kilborn will let the Provost know.
f. Meet and Confer Agenda for September 20th meeting (EC 091807 7.h.1. and 7.h.2.)—there was discussion about Meet and Confer issues and strategies.
g. IFO Board Substitutes (Schoenberger)—not discussed.
h. Email and the new bulletin board (Langen)—Langen asked if this addresses the problem at Meet and Confer of irrelevant mail received in Announce and Discuss. Kilborn asked the Provost this, and he said additional weekly emails will go out on Announce reminding people about the Bulletin Board. Kilborn said we need to make a decision about Announce and Discuss, so think about this.
8. Adjournment at 5:18 p.m.
Submitted by Polly Chappell, Faculty Association Administrative Assistant