Final Approved 10-9-07

Executive Committee Meeting Minutes

October 2, 2007

Attendance: (Those present indicated by an underline)

Officers: President Judy Kilborn, Past President Annette Schoenberger, Secretary Michael Tripp, Treasurer Michael Connaughton

IFO Board Members: Fred Hill, David Warne, President-Elect John Palmer

Unit Representatives: COB Bill Hudson, COE Frances Kayona, COFAH Robert Inkster, COSE Balsy Kasi, COSS Robert Johnson, SPEC JoAnn Gasparino

Negotiator: Bill Langen

1. Call to order at 3:20 p.m.

2. Approval of Minutes—approved at Senate.

3. Treasurer’s Report—to be given at the next EC meeting.

4. Announcements
--The check is ready to go to Winona Flood fund and it will go out tomorrow.
--Kilborn passed around her only copy of a memo from the Provost regarding Charge to On-Line Policy and Procedure Committee. She will provide copies on Thursday for Meet and Confer.
--Kilborn asked for EC’s help at Senate regarding passing microphones. We will reserve Michael Tripp’s spot since he has to come late to Senate.  

5. Call for new agenda items
7.f Extra Duty Days for externally funded projects from Sponsored Programs (Johnson)
7.g Compensation for Working with Graduate Students (Kayona)
Palmer requested Action Reports in Senate under announcements
7.h Student Pictures with Class Lists (Johnson)

6. Unfinished Business

a. Electronic Monitoring (was Status of Email Monitoring [EC 090407 7.e.1-7.e.4] and Outlook Monitoring [EC 091807 6.a.])—not discussed.

b. Associate Deans (EC 090407 7.g.)—not discussed.

7. New Business

a. Electronic Voting (referred to Nominations and Elections Committee)—Kilborn said she talked with the Elections Committee about Electronic Voting and that they have scheduled a meeting to talk about this.

b. Process of forming committees and selecting faculty representation (EC 091807 7.f.1.)—Kilborn wanted advice on committees that reform the committee membership (for example the Task Force on Placement Testing). Schoenberger suggested that committees might just want to invite people to the meetings instead of making them members. Faculty committees cannot be changed from the constitution.

c. Taskforce on PDP/PDR/Tenure Calendar, a.k.a. EPT Taskforce (EC 100207 7.c.1., 7.c.2., 7.c.3., 7.c.4.)—the President asked Kilborn to draft a charge and a configuration.

Motion to go into Executive Session with staff present—(Palmer/Langen). Passed

Motion to go out of Executive Session—(Johnson/Palmer). Passed

Motion that EC supports Kilborn’s draft Configuration and Charge for EPT Taskforce—(Schoenberger/Gasparino). Amended

Motion to amend “Someone else from EC” to “a faculty member selected by EC.”—(Connaughton/Langen). Passed

Motion to amend the Administrative Composition to “selected by the Provost in consultation with the President” instead of “1 person from HR.”—(Palmer/Langen). Failed

Motion to amend to “3 from Administration” instead of listing the Provost, 1 dean (without a grievance regarding Articles 22/25), 1 person from HR—(Johnson/Tripp). Passed

Motion to amend “3 from EC” to “3 from FA”—(Palmer/Hill). Passed

Motion to separate Configuration and Charge—(Schoenberger). Passed with no objections

Motion Separated: that EC supports the draft Configuration with the following changes “3 from EC” to “3 from FA” and “3 from Administration” instead of listing the Provost, 1 dean (without a grievance regarding Articles 22/25), 1 person from HR. Passed

Editorial changes under Charge (no objections):

· All occurrences of “EPT” to “Articles 22/25”

· Delete “both locally and on the IFO/MnSCU level” from the last sentence under charge and add “that is in complete conformity with the IFO/MnSCU Master Agreement.”

Motion to amend the charge—(Johnson/Schoenberger). Passed

Amended Motion to accept the charge to 1) identify the issues and problems with the current process and make a plan that conforms with the contract; 2) based on the new and improved plan of operations regarding Articles 22/25 we make a new plan; and 3) develop a table/calendar in alignment with the academic year. Passed

There was consensus that Kilborn would use this motion to begin drafting the charge but would revise the language with input and approval from EC.

d. Population of Task Force on Academic Calendars (EC 100207 7.d.)

Motion that the Committee on the Institution would serve as the FA representatives on the Task Force on Academic Calendars—(Palmer/seconded). Passed

Note: We need to ask at Meet and Confer who was on the original Task Force on Academic Calendars.

e. Meet and Confer Agenda for September 20th meeting (EC 100207 7.e.1. and 7.e.2.)—EC discussed their strategy for Meet and Confer.

f. Extra Duty Days for Externally Funded Projects (Johnson)—not discussed.

g. Compensation for Working with Graduate Students (Kayona)—not discussed.

h. Pictures with Class Lists (Johnson)—not discussed.

8. Adjournment at 5:22 p.m.

Submitted by Polly Chappell, Faculty Association Administrative Assistant