Approved by FS and EC 10-23-07

Executive Committee Meeting Minutes

October 16, 2007

Attendance: (Those present indicated by an underline)

Officers: President Judy Kilborn, Past President Annette Schoenberger, Secretary Michael Tripp, Treasurer Michael Connaughton

IFO Board Members: Fred Hill, David Warne, President-Elect John Palmer

Unit Representatives: COB Bill Hudson, COE Frances Kayona, COFAH vacant, COSE Balsy Kasi, COSS Robert Johnson, SPEC JoAnn Gasparino

Negotiator: Bill Langen

Guests: Jim Sherohman, Mark Jaede, Semya Hakim        

 

1.    Call to order at 3:16 p.m.

 

2.    Approval of Minutes—approved in Faculty Senate.

 

3.    Treasurer’s Report (EC 101607 3)—Connaughton gave a brief report.

Motion to approve the treasurer’s report—(Hudson/Gasparino). Passed

FACULTY ASSOCIATION QUARTERLY REPORT

 

CAMPUS LOCATION:

SCSU

 

 

 

 

QUARTER ENDING DATE:

9/30/2007

 

 

 

 

CASH BALANCE BEGINNING OF QUARTER

$34,970.72

 

DEPOSITS:

 

LOCAL SUPPORT PAYMENTS

$3,584.00

 

OTHER DEPOSITS (LIST SEPARATELY)

 

Money Market Interest

 

 

$18.90

 

TOTAL DEPOSITS

$3,602.90

 

EXPENSES:

 

OFFICE SUPPLIES

$604.17

 

EQUIPMENT / FURNITURE

 

 

PRINTING / COPYING

$163.50

 

TELEPHONE / INTERNET

$77.51

 

WEBSITE

$108.00

 

POSTAGE

$48.38

 

INSURANCE

 

 

MILEAGE / PARKING

$18.00

 

SEMINARS / TRAINING

$115.56

 

MEETING EXPENSES

$617.36

 

DELEGATE ASSEMBLY

 

 

CONTRIBUTIONS

 

 

OTHER EXPENSES (LIST SEPARATELY)

 

TOTAL EXPENSES

$1,752.48

 

ENDING CASH BALANCE

$36,821.14

 

Bremer CD: $21,632

Bremer Money Market: $5,429.29

SCSU Agency Account:$1,171.17

September 2007

Check#

Date

Description

payment

deposit

balance

3237

9/10/2007

Sodexho-EC

$65.27

$5,628.67

3238

9/12/2007

Void for EFT Authorization

$5,628.67

3239

9/13/2007

Sodexho-retirement workshop w/Russ Stanton

$56.18

$5,572.49

3240

9/13/2007

Sodexho-EC

$61.53

$5,510.96

9/17/2007

IFO Deposit

$3,584.00

$9,094.96

3241

9/18/2007

HSBC Business Solutions (Office Max)

$147.18

$8,947.78

3242

9/24/2007

Sodexho-EC

$88.81

$8,858.97

3243

9/24/2007

Sodexho-retirement workshop w/Russ Stanton

$29.69

$8,829.28

3244

9/24/2007

Sodexho-retirement workshop w/Russ Stanton

$29.69

$8,799.59

3245

9/24/2007

Sodexho-Senate

$185.91

$8,613.68

3246

9/24/2007

Petty Cash

$25.00

$8,588.68

 

4.    Announcements

a.     Negotiations Report (EC 101607 4.a.)—Langen gave a brief report. There was discussion.

b.    Action Report—Palmer gave a brief report. There was discussion

c.     Electronic Voting taken to IFO Board—electronic voting will be addressed at the next IFO Board meeting.

 

5.    Call for new agenda items—none.

 

6.    Unfinished Business

a.     Electronic Monitoring (was Status of Email Monitoring [EC 090407 7.e.1-7.e.4] and Outlook Monitoring [EC 091807 6.a.]) (EC 101607 6.a.1.-6.a.3)—Kilborn discussed the handouts.

Motion to go into Executive Session—(Palmer/Hudson). Passed

 

Motion to go out of Executive Session—(Johnson/Hill). Passed

 

b.    Associate Deans (EC 090407 7.g.)—not discussed.

 

7.    New Business

a.     Process of forming committees and selecting faculty representation (EC 091807 7.f.1.) (EC 101607 7.a.)—not discussed.

b.    Representation for Article 22 Taskforce

Motion to appoint Annette Schoenberger, John Palmer, and Tamrat Tademe as faculty representatives on the Article 22 Taskforce—(Tripp/Schoenberger). Passed  

 

c.     Sponsored Programs (EC 101607 7.c.1.-7.c.2.)—not discussed.

d.    Compensation for Work with Graduate Students (EC 101607 7.d.)—the document came forward to the IFO Board from Mankato and went to the IFO/MnSCU Graduate Council. The Board denounced the document because it deals with terms and conditions of the contract. Kilborn will communicate what happened at the IFO Board to the  Graduate Studies committee.

Motion for Kilborn to communicate with the Graduate Studies committee regarding what was learned at the IFO Board about compensation for work with graduate students—(Warne/Langen). Passed

 

e.    Pictures with Class Lists (EC 101607 7.e.1.-7.e.2.)—not discussed.

f.      Request for Search Committee for Special Advisor to the President (EC 101607 7.f.)—Kilborn gave some background information on this item. In 2001 there were three faculty representatives on the Search Committee.

Motion to respond to the request by appointing at least three faculty representatives (three different colleges/unit: male, female, and faculty of color) to the Search Committee for Special Advisor to the President, and that a call go out for nominations—(Johnson/Hill). Passed

 

g.    Time Definite at 5:00 p.m. – Semya Hakim with the Recommendation from the COE Climate Taskforce regarding co-chairs (EC 101607 7.g. and 7.g.2.)—Kilborn gave a brief summary before Hakim arrived. This item will not be discussed at Meet and Confer Thursday, but will probably be discussed at the November 1st Meet and Confer. Hakim told EC that the COE Climate Taskforce recommends that one of the co-facilitators be from the COE because they think an internal person would be valuable to the Taskforce. There was discussion. This will be put on the Senate agenda. There was a round of applause for Semya Hakim and all the committee members for their work.

Motion that EC supports the recommendation from the COE Climate Taskforce—(Warne/Kasi). Ruled out of order

 

h.    Search committee for COSS dean—some committee members would like to continue, and some members would like to discuss the tenure issue and then decide if they want to continue. There will be a meeting next Thursday to discuss this. Kilborn will ask the Provost to attend a later meeting so that faculty can meet alone next Thursday.

i.      Time Definite at 3:30 p.m. – Jim Sherohman with a request from the Assessment Committee (EC 101607 7.i.1-7.i.6.)—Sherohman spoke for five minutes and asked EC’s permission to send out three documents, but not to accept applications until after Senate gives approval (items EC 101607 7.i.4, 7.i.5, and 7.i.6). There was discussion.

Motion to approve immediate dissemination of items EC 101607 7.i.4-7.i.6, subject to Senate approval and changes—(Schoenberger/Langen). Failed

 

j.      Meet and Confer Agenda for October 18th meeting (EC 101607 7.j.1. and 7.j.2.)—not discussed.

k.     Personnel—not discussed.

l.      Time Definite at 3:45 p.m. – Mark Jaede for the Orientation Taskforce—Jaede arrived, and provided EC a handout. Jaede spoke to EC about the New Student Orientation 2007 and Planning for 2008. There was discussion.

Motion that EC take to Meet and Confer the request that a report for the 2006-2007 Orientation Taskforce be issued, and, secondly, that EC ask that faculty input, in the form of consultation and representation, on the 2008 Orientation Taskforce be considered and determined—(Johnson/Palmer). Passed

 

Motion to thank Mark Jaede and the Taskforce for their work—(Schoenberger/seconded). Passed

 

8.    Adjournment at 5:23 p.m.

Submitted by Polly Chappell, Faculty Association Administrative Assistant