Final approved 11-13-07

Executive Committee Meeting Minutes

November 6, 2007

Attendance: (Those present indicated by an underline)

Officers: President Judy Kilborn, Past President Annette Schoenberger, Secretary Michael Tripp, Treasurer Michael Connaughton

IFO Board Members: Fred Hill, David Warne, President-Elect John Palmer

Unit Representatives: COB Bill Hudson, COE Frances Kayona, COFAH vacant, COSE Balsy Kasi, COSS Robert Johnson, SPEC JoAnn Gasparino

Negotiator: Bill Langen

1. Call to order at 3:20 p.m.

2. Approval of Minutes—approved in Senate.

3. Treasurer’s Report (EC 110707 3)

Motion to approve the Treasurer’s Report—(Palmer/Schoenberger). Passed

Bremer CD: $21,632
Bremer Money Market: $5,436.16
SCSU Agency Account:$1,146.05
October 2007
Check#	Date	Description	payment	deposit	balance
3247	10/2/2007	Faculty Flood Relief Fund	$1,000.00		$7,588.68
3248	10/9/2007	Sodexho-Senate	$185.91		$7,402.77
3249	10/9/2007	Sodexho-retirement workshop w/Russ Stanton	$24.08		$7,378.69
3250	10/9/2007	Sodexho-retirement workshop w/Russ Stanton	$56.18		$7,322.51
3251	10/9/2007	Sodexho-EC	$88.81		$7,233.70
3252	10/10/2007	Judy Kilborn/Ground Round dinner w/John & Annette	$59.76		$7,173.94
3253	10/10/2007	Judy Kilborn/Ground Round staff meeting	$57.87		$7,116.07
3254	10/16/2007	IFO for tent cards for Senate	$26.84		$7,089.23
3255	10/16/2007	HSBC Business Solutions/Office Max	$120.76		$6,968.47
3256	10/19/2007	Sodexho-Senate	$185.91		$6,782.56

4. Announcements

a. Negotiations Report—Langen gave an update.

b. Action Report—Palmer gave an update. Pins are on the way. There was discussion.

c. IFO Executive Committee Report

i. Electronic Voting: Status of Senate Proposal—Kilborn is unsure what will happen. She sent the IFO the Senate motion and she thought it would be on this agenda, but it wasn’t (it’s on agenda under EC report). She checked with the IFO, and is waiting to hear from them.

ii. Local Staff Job Descriptions—descriptions that were approved by SCSU EC in June 2006 are finally on the IFO Board agenda.

d. Follow up from Meet and Confer and from meeting with Provost

i. HLC—the Provost will release this soon, with the President’s approval. The Provost said he has been reassured by HLC that approval for doctoral programs is forthcoming. The HLC is scheduled to act in December.  

ii. COSS Dean Search and use of consulting firms—the committee asked Kilborn if there would be a search firm, so she checked with the Provost and thought probably not but he’s not sure.

iii. Academic Planning Process—Kilborn and Palmer will meet with the Provost to talk about the co-chairs and work groups for the Academic Planning Process. The Provost apologized for not telling Kilborn about appointing a project manager without consultation. The project manager position will be 100% in the spring. This will be discussed further under New Business 7.d.1.

iv. Service-Learning Committee – Screening Committee for Reassigned Time—Kilborn gave an update. There was discussion about which faculty should serve on the screening committee and how they should be appointed to the university committee.

v. COE Climate Taskforce: Action concerning external chair—to be discussed further under Unfinished Business 6.c.

vi. The Provost will be leaving the next Meet and Confer at 4:00 p.m. The President will run the meeting.

5. Call for new agenda items—none.

6. Unfinished Business

a. Electronic Monitoring (was Status of Email Monitoring [EC 090407 7.e.1-7.e.4] and Outlook Monitoring [EC 091807 6.a.]) (EC 101607 6.a.)—not discussed.

b. Associate Deans (EC 090407 7.g.) (EC 110607 6.b.)—Kilborn received this handout from the Provost, and he is wondering if consultation has occurred. There was discussion, EC agreed that consultation has not occurred, and this will be relayed to the Provost.

c. COE Climate Taskforce: Action concerning external chair—Kilborn received some questions about what was discussed at Meet and Confer. The external co-chair may be coming back after Thanksgiving. There was discussion about whether or not there should be a temporary external co-chair during these few weeks. There was a suggestion that someone could be an observer. EC made it clear that they need to be proactive in whatever is decided, and that their intent is, and always has been, to maintain the integrity of the committee. The FA President was directed to ask the COE Climate Task Force to attend their next meeting to answer questions about the Meet and Confer discussion.

Motion to go into Executive Session—(Tripp/Hudson). Passed

Motion to go out of Executive Session—(Tripp/seconded). Passed  

d. Process of forming committees and selecting faculty representation: the flowchart and MSUAASF/Dean requests—Kilborn pointed to a handout from Diana Lawson. There was discussion. Kilborn will respond to the Dean’s memo with appreciation for her explanation. There was discussion about the flowchart. Page one is the FA’s normal process. Schoenberger went through the process. There will be further discussion on this before it is taken to Meet and Confer.   

7. New Business

a. Sponsored Programs (EC 101607 7.c.)—not discussed.

b. Pictures with Class Lists (EC 101607 7.e.)—not discussed.

c. FA Personnel—not discussed.

d. Meet and Confer Agenda for November 15th meeting: Note that we won't have an EC between this meeting and the next Meet and Confer.

i. Academic Planning Process

ii. Policy for E-mail as a Means of Communication for Employees

iii. Recommendations for Change of Search Committee Procedures

iv. Budget Documents Distributed in Meet and Confer—Kilborn will bring budget documents from Meet and Confer to Senate.

v. New Orientation Budget and Revenue Stream (EC 110607 7.d.1 and 7.d.2.)—Kilborn will bring documents from Meet and Confer to Senate.

vi. Review and Protocol of Campus Closing

vii. Evaluation of Emergency Procedures on Campus—Kilborn pointed to a handout: School closing/cancellation procedures.

8. Adjournment at 5:19 p.m.

Submitted by Polly Chappell, Faculty Association Administrative Assistant