Final Approved by EC and FS 11-27-07

Executive Committee Meeting Minutes

November 20, 2007

Attendance: (Those present indicated by an underline)

Officers: President Judy Kilborn, Past President Annette Schoenberger, Secretary Michael Tripp, Treasurer Michael Connaughton

IFO Board Members: Fred Hill, David Warne, President-Elect John Palmer

Unit Representatives: COB Bill Hudson, COE Frances Kayona, COFAH vacant, COSE Balsy Kasi, COSS Robert Johnson, SPEC JoAnn Gasparino

Negotiator: Bill Langen

 

1.    Call to order at 3:18 p.m.

 

2.    Approval of Minutes—approved in Faculty Senate.

 

3.    Treasurer’s Report—to be given at the first EC meeting of the month.

 

4.    Announcements

a.     Action Report—Palmer and Connaughton gave an update. Connaughton will send an email out on Monday morning. There was discussion. It was noted that the negotiations team needs to communicate more information on salary equity.  

b.    Grievance Report—Nancy Jessee requested an abeyance on grievances (Step 2) from December 4 to the end of the January break because she is having knee surgery. Palmer said that grievances will still be filed. Grievances at Step 2 will be granted an extension, which is a standard practice already. There is only one step one grievance right now. All other grievances have been addressed to date. There was discussion about scenarios that might come up during the time period that Jessee will be unavailable. Kilborn and Palmer discussed the process of grievances for newer EC members. Palmer gave an update on ongoing grievances.

Motion to go into Executive Session—(Schoenberger/Hudson). Passed

Motion to go out of Executive Session—(Johnson/seconded). Passed

 

c.     Report from IFO Board

1.   SCSU’s Report (EC 112007 4.c.1)—Kilborn gave this to the IFO for our local report. She pointed out a couple extra items. There will be six additional Meet and Confer meetings this year, and we’ve had as many elections this year as we normally do all year.

2.   Local Staff Job Descriptions—these were sent to the IFO in June 2006. They were approved a year and a half after being sent to the IFO.

d.    Follow up from Meet and Confer and from meeting with Provost

1.    Academic Planning Process—Palmer gave an update. This is on the agenda for later for possible discussion. Schoenberger asked someone from EC to cover for her at the next two Strategic Planning meetings: November 29th and December 4th. Kayona will check her schedule for these dates.  

2.    COE Climate Taskforce: Action concerning external chair—Kilborn met with the taskforce yesterday, and she gave an update. The committee believes the external chair will be back after Thanksgiving, and they discussed a process in case this doesn’t happen. Kilborn asked the taskforce to make sure that the FA gets copies of all documents, including budget documents, for a paper trail. Kilborn received an email from the external chair that she is not available next semester. This is on the agenda later for discussion.

3.    Intellectual Property and Releases from PR (EC 112007 4.d.3.)

Motion to send this document to Pat Arsenault, along with the original, for review—(Schoenberger/seconded). Passed

 

5.    Call for new agenda items—none.

 

6.    Unfinished Business

a.     Electronic Monitoring (was Status of Email Monitoring [EC 090407 7.e.1-7.e.4] and Outlook Monitoring [EC 091807 6.a.]) (EC 101607 6.a.)—Kilborn will bring the Senate motion forward to the next Meet and Confer. There was discussion about possibly getting a wireless modem.

Motion to proceed with the securing of wireless Internet access at the FA office—(Palmer/Connaughton). Passed

 

b.    Associate Deans (EC 090407 7.g.) (EC 110607 6.b.)—discussed above under grievance report.

c.     COE Climate Taskforce: Action concerning external chair—Kilborn asked for EC’s advice on how to handle the external chair next semester. There was discussion. The EC directed Kilborn to encourage the taskforce to bring forward a name or names urgently; and that the co-chair remain external (one internal and one external).   

d.    Process of forming committees and selecting faculty representation: the flowchart and MSUAASF/Dean requests—Kilborn has been meeting regularly with Adam Klepetar, and will meet with Klepetar, Susan Moss, and Larry Chambers to discuss which MSUAASF committees require FA representation or not.

e.    Academic Planning Process—discussed above under Announcements.

f.      Review and Protocol of Campus Closing—not discussed.

 

7.    New Business

a.     Sponsored Programs (EC 101607 7.c.)—not discussed.

b.    Pictures with Class Lists (EC 101607 7.e.)—not discussed.

c.     FA Personnel (EC 112007 7.c.-7.c.6)

Motion to go into Executive Session with staff present—(Tripp/seconded). Passed

Motion to go out of Executive Session—(Tripp/seconded). Passed

 

Motion to appoint Judy Kilborn, John Palmer, David Warne to find a temporary replacement for Polly Chappell—(Schoenberger/Tripp). Passed

 

EC asked staff to leave the room to discuss personnel matters. The following motions were made:

Motion for FA President Kilborn to write an MOA for each employee patterned after the one written for Cindy Finch and submit it to the IFO Executive Committee. The drafts will be presented to the EC, and requested to be supported at the IFO Board meeting—(Schoenberger/Gasparino). Passed

 

Motion to report this motion—(Schoenberger/Hudson). Passed

 

d.    MNSCU Procedure 3.3.1: Assessment for Course Placement (EC 112007 7.d)—this is coming to Meet and Confer. It is on the Senate agenda as well.

e.    Enrollment Management Committee—Kilborn attends Enrollment Management meetings.

Motion to recommend to Senate to request a faculty co-chair to the Enrollment Management Committee—(Palmer/Hill). Passed

 

8.    Adjournment at 5:16 p.m.

Submitted by Polly Chappell, Faculty Association Administrative Assistant