FINAL Approved

Executive Committee Meeting Minutes

January 22, 2008

Attendance: (Those present indicated by an underline)

Officers: President Judy Kilborn, Past President Annette Schoenberger, Secretary Michael Tripp, Treasurer Michael Connaughton

IFO Board Members: Fred Hill, David Warne, President-Elect John Palmer

Unit Representatives: COB Bill Hudson, COE Frances Kayona, COFAH vacant, COSE Balsy Kasi, COSS Robert Johnson, SPEC JoAnn Gasparino

Negotiator: Bill Langen

Guest: Terri Sheehan

1. Call to order at 3:16 p.m.

2. Approval of the EC Minutes of January 15, 2008 (Connaughton/Hudson): Approve pending changes in numbering of agenda items. (passed)

3. Treasurer’s Report (November 2007, December 2007, and Quarterly Report Dated December 31, 2007): (Hudson/Gasparino): Approved as presented at the January 15 meeting. (passed)

4. Announcements:

a. Staffing – We are still looking for someone to help the secretary take notes at the Senate and Executive committee meetings.  We should remind Deans and Supervisors that it is not appropriate to schedule faculty on the EC and Senate for classes that meet during these meetings. 

b. Meeting with the President: The President asked the FA President if it would be helpful if he initiated a meeting with the Provost, the deans, the FA President, and himself to talk about what consultation means. The FA President agreed that this would be a good idea and asked that the FA President-Elect be included.   

c. Article 22 Task Force:  This item will be on the next Meet and Confer agenda if the task force does not begin meeting before then.

d. Grievance Report:  Things move along.

5. Call for new agenda items

6. Unfinished Business

a. Electronic Monitoring and Outlook Monitoring:  We need to continue to remind our faculty that the freedom of information act seems to allow the employer to copy materials from our office computers.  This means that we should not have our private materials on our work computers.

b. College of Education Climate Task Force: Action concerning external chair

(Schoenberger/Hudson) Move to executive session (passed)

(Connaughton/Gasparino) Forward the email from the Provost concerning the co-chair of the Task Force to the Task Force. (passed)

(Palmer/Johnson) Move out of executive session and report the motion just passed. (passed)

c. Process of forming committees and selecting faculty representation: not discussed

d. COE Dean’s Consultation Plan Concerning Reorganization: (Warne/Kasi) Forward the note on the meaning of consultation and the contract to the Senate. (passed)

7. New Business

a. Sponsored Programs:  This will be discussed at the next meeting

b. Pictures with Class lists: not discussed

c. UCC and College Curriculum Committees: Guest Terri Sheehan

i. UCC should be fully populated.  Not all colleges have representation on UCC. 

ii. Are the college committees meeting?

iii. Announce to Faculty Senate that there is a problem.  Judy will ask one of the EC members to speak on this.

iv. The deans need to make it possible for all faculty members to serve on these committees if they are elected.  For instance, we know of an instance in which a faculty member indicated a conflict between her class assignment and the meeting time of a standing committee with an established meeting time that she had been elected to serve on, and the dean supported changing the class time so that she could serve on this committee. This is an example of what should happen but what clearly does not always happen.

v. Departments should be aware when their member does not attend the college meeting.

vi. Who are the chairs of the college committees?

vii. More discussion will take place at the next EC after representatives have had a chance to check on who their college curriculum committee members are, who is chairing the committee, and whether or not the committee is meeting regularly.

d. Web Registration for Transfer Student Registration: not discussed

e. Delegate Assembly:  (Palmer, Tripp)  Local FA will cover the additional cost for a Private Room for the Delegate Assembly for those not already covered at the state level. (passed)

f. Online Education (E-college and on-load/off-load issues): not discussed

g. Use of Personal Leave Day: (Johnson/Palmer) File FA grievance concerning the use of Personal Leave Days (passed)

h. Administrative Appointments:  Discussed, more later.

i. Evening Class Schedule for 2008-2009:  (Johnson/Tripp) Ask questions:  How does this deviate from current practice?  If so, what motivates the deviation? (passed)

j. Request for Call for COE Community Clinic Task Force: not discussed

k. Governance process regarding curriculum and representation:  (Johnson/Gasparino) File FA grievance concerning the appointment of faculty to committees by the Dean of the HCOB without following IFO/MnSCU agreement. (passed)

8. Adjournment:  5:20pm

9.

Submitted by Annette Schoenberger