Final APPROVED

Executive Committee Meeting Minutes

February 19, 2008

Attendance: (Those present indicated by an underline)

Officers: President Judy Kilborn, Past President Annette Schoenberger, Secretary Michael Tripp, Treasurer Michael Connaughton

IFO Board Members: Fred Hill, David Warne, President-Elect John Palmer

Unit Representatives: COB Bill Hudson, COE Frances Kayona, COFAH vacant, COSE Balsy Kasi, COSS Robert Johnson, SPEC JoAnn Gasparino

Negotiator: Bill Langen

1. Call to order: 3:16 p.m.

2. Approval of Minutes — none

3. Treasurer’s Report  — none

4. Announcements

a. Grievance Report

· Step 2 FA grievance about the creation of Associate Deans was denied by President Potter. We will file at step 3.  In addition, President Potter has asked John and Judy to work with the dean in LR&TS to help her understand the process for trust building. There is still the issue of two or more supervisors for faculty.  In fact, some of the faculty may end up with five supervisors.  We now have faculty in LR&TS who have never met the Dean in COE, yet that dean is making recommendations for their tenure and promotion.

· There is more to happen with the Football coach grievance.  It may be moot since the coach has a new job.

b. Meet and Confer:  next time

c. Minnesota Statute (192.502) concerning students in active military service (EC 021908 4.c)

· When students are called up for active duty, they have many options given to them by Minnesota law (see the statute and Provost Spitzer's email) concerning course completion, and the student gets to choose which he/she wants. Faculty need to familiarize themselves with this Minnesota statute. The statute and the Provost's email about it will go out in the Senate packet for the next meeting and will be a Senate announcement.

d. New Position in Academic Affairs combining Enrollment Management and Dean of Undergraduate Studies: 

· The Provost announced that he will combine the positions of Enrollment Management and Dean of Undergraduate Studies into a position that will be either an Associate Provost or Vice Provost. He will bring a request for FA representation for this search to the next Meet and Confer.  We will be asking some questions

o Who will supervise the faculty in Undergraduate Studies?

o We expect that our members will be supervised by an excluded manager and that they will have one supervisor, not five or six.

o We will be asking for five + one representatives on the committee and an additional rep for the faculty in the unit if this new position supervises the UGS faculty.

5. Call for new agenda items

· 7.l.   Incompletes, the office of Academic Affairs, and the Advising Center (Schoenberger)

· 7.m Undergraduate Writing Requirement Assessment (Connaughton)

6. Unfinished Business

a. Electronic Monitoring (was Status of Email Monitoring [EC 090407 7.e.1-7.e.4] and Outlook Monitoring [EC 091807 6.a.]) (EC 101607 6.a.)

· We can provide Email accounts for those who want them.  You are reminded that the employer can discover information on state owned equipment and that they can listen to network traffic.

b. Process of forming committees and selecting faculty representation: the flowchart and MSUAASF/Dean requests (EC 020508 6.b.)

· Next time Judy will bring copies of these documents for us to look at.

c. College Curriculum Committees (including reports from College Reps on status of curriculum committees/processes in their colleges) (EC 020508 6.c.; EC 021908 6.c. 1.)

· It looks like our College Curriculum Committees are populated.  There are still some questions:

o Who serves on college curriculum committees?  See the constitution and contract.

o Can non IFO members be on the curriculum committees?  Our constitution says that you must be a member to serve on the Association Committees, and since the curriculum committees are Association Committees, you must be a member.

o What should we do about college committees that are inconsistent with our constitution?

o What is a curriculum generating unit:  Contract implies that it must have its own seniority roster

d. Governance processes regarding curriculum and representation, including question regarding representation of programs on college curriculum committees (EC 021908 6.d.1.; 6.d.2.)

· See notes above

7. New Business

a. Sponsored Programs (EC 101607 7.c.) — not discussed

b. Pictures with Class Lists (EC 101607 7.e.) — not discussed

c. Web Registration for Transfer Student Registration (Schoenberger) — not discussed

d. Online Education (E-college and on-load/offload issues) — not discussed

e. Administrative Appointments (Johnson) — not discussed

f. Request for Call for COE Community Clinic Task Force — not discussed

g. Repeating Courses policy (Johnson) — not discussed

h. Proposed COE Reorganization (Palmer/Kayona) (EC 021908 7.h.) — not discussed

i. Applied Doctorates in COE (Palmer) — not discussed

j. Budget Reductions (Palmer) — not discussed

k. Grievance Processes (Palmer)

· Verbal agreements have been complicated by the office of the Chancellor.

· Matters that should not require an MOA are suddenly requiring MOAs that attempt to take away the rights of the faculty.  Do not sign an MOA without first consulting with the FA.

· Many of the MOAs require a law degree to understand. 

· We are no longer allowed to resolve issues by mutual agreement. 

· We should be concerned about the fact that we are not allowed to resolve grievances at step 1 and step 2 on campus. 

· Motion:  Delegate Assembly resolution to remove the language in the Grievance article that allows a designee.  (Schoenberger/Gasparino)

· Motion:  Table above until the next EC (Johnson/Tripp) Passed

8. Adjournment: 5:18 p.m.

Submitted by Annette Schoenberger