FINAL

Executive Committee Meeting Minutes

March 25, 2008

Attendance: (Those present indicated by an underline)

Officers: President Judy Kilborn, Past President Annette Schoenberger, Secretary Michael Tripp, Treasurer Michael Connaughton

IFO Board Members: Fred Hill, David Warne, President-Elect John Palmer

Unit Representatives: COB Bill Hudson, COE Frances Kayona, COFAH vacant, COSE Balsy Kasi, COSS Robert Johnson, SPEC JoAnn Gasparino

Negotiator: Bill Langen

Members Present:  Annette Schoenberger, Robert C. Johnson, David Warne, Bill Hudson, Michael Connaughton, Fred Hill, Balsy Kasi, JoAnn Gasparino, John Palmer, Michael Tripp, Judy Kilborn, Frances Kayona

1. Call to order:  3:20 pm

2. Approval of Minutes

3. Treasurer’s Report

4. Announcements

a. Grievance Report

· Step 3 on LR&TS occurred:  The vacancy notices describe the work of department chairs, only part was supervisory.  This raises concerns of multiple supervisors in regard to Articles 22/25.  Management says they can appoint managers independent of the agreement.  Pending Arbitration under negotiations there will be a time limit.

· There are 4 at step 2: 2 are scheduled 2 are waiting: During a discussion with President Potter he asked that we split the discussion of grievances (1) how we will conduct grievances on this campus.  (2) what happens as they are affected by outside forces.

· Since Rex is leaving us Provost Spitzer will start taking grievances.

· The LR&TS dean has scheduled the promised meetings.

· We have met twice with the COE dean and now the other meetings scheduled.  Frances will be able to come to these meetings.  The dean seems to think that college committees should report to the dean so the dac can make decisions. 

· One problem discussed with the president is that when he makes a decision there doesn't seem to be any follow through.

o Judy and John are nots unpaid consultant and the IFO should not be subsidizing training for University Administrators.

o We have to be careful so that what they do is not misinterpreted. 

o They are focusing on the process, not telling them what Faculty will like or not like and they must include College Reps.

o The goal is to complete this by the end of the semester.

· There are 2 step 1 grievances both concern the handling of Chair elections.  In one case the dean refuses to produce the ballots.  The contract is clear on how elections are run.

b. Delegate Assembly

· Mankato and Winona also have trouble with the DFL convention on Saturday.

c. Items removed from EC Agenda: I can't remember what happened here

i. Request for Call for COE Community Clinic Task Force

ii. Applied Doctorates in COE (Palmer)

d. Report on Curriculum Processes (regarding UCC recommendation in 02/28/08 minutes)

· UCC has generated list of specific examples of interference in the curriculum Process from the Academic Affairs office.

· We are working on cleaning up the COB curriculum

e. for Additional EC meeting and/or shift of some items to Senate agenda

· We can have an additional EC meeting if we complete the Senate meeting in one week.

5. Call for new agenda items

6. Unfinished Business

a. Electronic Monitoring (was Status of Email Monitoring [EC 090407 7.e.1-7.e.4] and Outlook Monitoring [EC 091807 6.a.]) (EC 101607 6.a.)

· Privacy-Should we move this to Senate?  Do our members have a right to refuse to participate in a freedom of information request that includes them?

· We should ask IFO what our right are under freedom of information requests that involve them.

b. Process of forming committees and selecting faculty representation: the flowchart and MSUAASF/Dean requests (EC 020508 6.b.)

· We aren't ready to look at this at this time.

7. New Business

a. Sponsored Programs (EC 101607 7.c.)

Motion:  Ask the Administration their policy on extra duty days on grants and contracts.  What numbers are they communicating on the number of additional duty days that can be requested (Johnson/Connaughton) Passed

Motion:  Ask the Administration to provide their policy on the use of time and effort sheets (Johnson/Tripp) Passed

Motion:  Ask the Admistration for an update on the status of the director of sponsored programs (Schoenberger/Gasparino)Passed

b. Pictures with Class Lists (EC 101607 7.e.)

Motion:  Move pictures on class lists to senate agenda (Johnson/Balsy) Passed

c. Web Registration for Transfer Student Registration (Schoenberger)

Motion:  Put this issue on the Meet and Confer Agenda (Palmer/Gasparino)

d. Online Education (E-college and on-load/offload issues)

· Ask Tom Hergert for the status of this task force

e. Administrative Appointments (Johnson)

· The practice of people being appointed to interim positions and then being appointed permanently is troubling. 

· At lower levels positions are filled without following the search process

· We are alarmed at the number of interim appointments that turn permanent or become permanent with or without a full search

· At this point we see three possibilities: (1) allow appointment to interim positions but do not allow the candidate to apply for the permanent position (or do not allow them to use the time as interim as experience) (2) let the positions be vacant while an internal or external search is conducted, this means no interims (3) acknowledge that some positions are up and out positions so that they would be filled for three years at which time the person either gets a job somewhere else or goes back to their faculty position.

f. Repeating Courses policy (Johnson)

g. Proposed COE Reorganization (Palmer/Kayona) (EC 021908 7.h.)

h. Incompletes and Advising (Schoenberger)

i. Assessment of UDWR (Connaughton)

j. Budget Planning

8. Adjournment: 5:25

Submitted by Annette Schoenberger