Final Approved by FS and EC 9-9-08
Executive Committee Minutes
September 2, 2008
Attendance: (Those present indicated by an underline)
Officers: President John Palmer, Past President Judy Kilborn, Secretary Michael Tripp, Treasurer Michael Connaughton
IFO Board Members: David Warne, Debra Leigh, President-Elect Mark Jaede
Unit Representatives: COB Bill Hudson, COE Frances Kayona, COFAH VACANT, COSE Balsy Kasi, COSS Robert Johnson, SPEC JoAnn Gasparino
Negotiator: Michael Connaughton
1. Call to order at 3:15 p.m.
2. Approval of Minutes of EC August 19, 2008—waiting for final draft.
3. Treasurer’s Report—Polly will draft monthly reports for July and August 2008. There was discussion about the South Office Center and the progress of the new office space. The ramp has been replaced after Monica Nayenga had an accident. The air conditioners are working. Window treatments will be going up. We need to purchase a conference room table.
4. Announcements/Status Reports
a. Administrative Searches
i. Assistant VP Faculty Relations Applications Due Sept. 8—we have some volunteers.
ii. LR&TS Associate Dean Request—we need to formulate a response to this.
b. Grievance Report—there was discussion about paying faculty fraction of duty days. Palmer gave a brief report.
c. Foundations of Excellence (Warne)—Warne announced that there will be a combined call coming soon. He has four names so far prior to the call. It is progressing, but they may not make the deadline on the performance indicators. There was discussion.
Motion that faculty appointments for the first year FOE be made by the faculty of the Executive Committee in consultation with the faculty on the FOE steering committee—(Johnson/Warne). Passed
d. Inauguration (Debra, John, Michael C.)—82 gowns have been rented and it appears to be going well. Please sign up for the dinner if interested.
e. Comprehensive Facilities Plan on web has anyone looked at this—Palmer asked for volunteers to look at this. There was discussion. http://www.stcloudstate.edu/adminaffairs/documents/SCSUFacilitiesVisioningReport.pdf
The agenda moved to 6.a.
6. Unfinished Business
a. Clarification of Student Absence Policy as Found in the Faculty Handbook (Hudson) (EC51508 7.c.) (Senate in the fall) (Refer to Academic Code of Conduct)—the language is in the handbook and it is not contractual. There was discussion of how this does and does not relate to 4.f.
4. Announcements/Status Reports
f. Vehicle Use Authorization—the policy for this is unknown. One statement is that if they are not claiming reimbursement for travel it is not university business. There was discussion. Right now this is just for students, but next year it will be for faculty, even if they drive their own vehicles. The question is: what do we tell our colleagues on the policy? Johnson suggested that Palmer encourage faculty to look at the policy online and provide feedback for statewide Meet and Confer (this is on the statewide Meet and Confer IFO agenda).
g. 2010 Capital Budget http://www.finance.mnscu.edu/facilities/capitalbudget/pdf/2010capitalbudgetguidelines2nd.pdf
h. Article 22 & 25 Posting to Web—timelines are correct. (Hint: right click on the document to turn it.) There was discussion about when and where the comments should be shared in the process. Palmer discussed appropriate scenarios.
i. Post Award Grants Manager—this is a MAPE position. The Provost agreed for Palmer to appoint an interim faculty to this search committee, and Palmer appointed Frances Kayona.
Motion to appoint Frances Kayona as the permanent faculty appointment to the Post Award Grants Manager search committee—(Kilborn/Gasparino). Passed
j. IRB Policy Changes—there was discussion that there were proposed changes that the FA never saw.
k. Sponsored Programs—Johnson spoke to the item. There was discussion. This will be discussed at Meet and Confer.
l. Input for State Meet & Confer—if you have anything, please forward to Palmer.
5. Call for new agenda items
a. Calendar (Kayona)—there have been complaints about the heat endured during the early start date.
6. Unfinished Business
a. Clarification of Student Absence Policy as Found in the Faculty Handbook (Hudson) (EC51508 7.c.) (Senate in the fall) (Refer to Academic Code of Conduct)—discussed above.
b. FA Budget Committee Recommendation and Academic Planning (EC 051508 7.d.1.-7.d.2.) (Senate in the fall) Dan Gregory will make a 15 minute presentation at Senate next week)—not discussed.
c. BOT Teaching Award—not discussed.
d. Reassign time for Grievance Committee Chair (Postponed Until Fiscal Impact is Known. Cost $1,850 per credit)—not discussed.
e. Constitution Review Items—not discussed.
7. New Business
a. Meet and Confer—not discussed.
b. Use of partial duty day compensation and or expectation of no compensation (Grievance Chair preparing an FA: Grievance on this subject)—not discussed.
c. November 11th Senate Meeting—not discussed.
d. Are you planning on using Tuition Waiver—not discussed.
e. COFAH EC Representation—not discussed.
f. Student Code of Conduct—not discussed.
g. Budget and Initiative Processes—not discussed.
h. Response to Request to use last years search committee for LR&TS Associate Dean—not discussed.
i. Meet and Confer Minutes from August 21, 2008—not discussed.
j. Meet & Confer Sept. 4th, 2008—not discussed.
k. Selection process for Search Committees: Provost, COFAH Dean, COSS, COSE Associate Deans (6 positions)
Motion to follow the normal process for filling the search committees for the Provost, COFAH Dean, COSS Associate Dean, and COSE Associate Dean—(Kilborn/seconded). Passed
l. Selection process for: 9-Month Appointment Task Members (3 positions), University Scholars Task Force (3 positions), Representation on Academic Policy Working Group (4 positions)—on hold, Safety Committee (1 Position)—on hold
Motion to appoint to the 9-month taskforce: the negotiator, the grievance chair, and one at-large elected to follow the normal process—(Kilborn/Kasi). Passed
Motion to have an open call, no more than one from each college for University Scholars taskforce—(Kilborn/Kasi). Passed
m. IFO Campus Leadership Training Sept. 12 and 13—Palmer stated that he voted against this. We can have four faculty attend this. SCSU pays the same no matter if anyone attends or all four attend. We can have two rooms and will be reimbursed for two vehicles making the trip. More than two rooms and trips will be at SCSU’s expense. We have two volunteers so far. Tom Hergert has agreed to attend and Palmer will discuss having another member of the Grievance Committee participate in the training. Debra Leigh would like to volunteer for Friday and Dave Warne would like to volunteer Saturday. Palmer will try to get the room/vehicle expenses negotiated so both can attend in the spot of one person. Palmer will speak to Jaede about attending as the fourth person.
n. LR&TS Associate Dean Search and Search Committee—not discussed.
o. Graduate Committee missing minutes—there was brief discussion about the committee and the problem of getting minutes.
Announcement: President’s Diversity Task Force: Tracy Ore: Michael Tripp, and Debra Leigh have been elected.
8. Adjournment at 5:18 p.m.