Final Approved by FS and EC 9-23-08

September 16, 2008

Executive Committee Minutes

Attendance: (Those present indicated by an underline)

Officers: President John Palmer, Past President Judy Kilborn, Secretary Michael Tripp, Treasurer Michael Connaughton

IFO Board Members: David Warne, Debra Leigh, President-Elect Mark Jaede

Unit Representatives: COB Bill Hudson, COE Frances Kayona, COFAH VACANT, COSE Balsy Kasi, COSS Robert Johnson, SPEC JoAnn Gasparino

Negotiator: Michael Connaughton

1. Call to order at 3:08 p.m. 

2. Approval of Minutes—approved at Senate.

3. Treasurer’s Report—given at Senate. We’ve received our quarterly payment from the IFO.

4. Announcements/Status Reports

a. Administrative Searches

i. Assistant VP Faculty Relations Applications Due Sept. 8—the search is moving forward.

ii. LR&TS Associate Dean Request (Josephson will be here at 3:15)—he arrived early and he spoke to EC about the failed searches for Associate Dean of LR&TS. There was discussion.

Motion to consult with IFO counsel on whether or not we should participate in the search committee for LR&TS Associate Dean—(Kilborn/Jaede). Amended

Motion to amend by adding: and to not respond to requests for participation on the search committee until after we have IFO feedback—(Johnson/seconded). Passed

Amended motion:

Motion to consult with IFO counsel on whether or not we should participate in the search committee for LR&TS Associate Dean, and to not respond to requests for participation on the search committee until after we have IFO feedback. Passed  

b. Grievance Report (Hergert will give the report when he arrives). Hergert arrived at 4:30 p.m.

Motion to move into Executive Session—(Hudson/Gasparino). Passed

Motion to move out of Executive Session—(Johnson/seconded). Passed

c. Foundations of Excellence (Warne)—Warne gave an update. They will be meeting on Thursday. There was discussion. Warne discussed that the Provost would like to view and comment on the list of faculty before they are appointed. 

d. Inauguration (Leigh, Palmer, Connaughton)—participation is very good. Between 2:00 and 2:45 on the east side of Hallenbeck Hall faculty should arrive to march. The 600 luncheon spots are filled. Leigh passed around and invited faculty to a free dance concert tonight in celebration of the inauguration. The inauguration is to last 90 minutes, and the Provost is emceeing the celebration.  

e. Comprehensive Facilities Plan on web—Johnson took a look at this in terms of faculty input and implications. The document was 67 pages and he gave his input. The sense he got was this is more about the development of the campus on how it merges with the community. He didn’t get a sense of detailed plans for the buildings. Some things weren’t clear to him and he said he’d look it over again for clarification. Kilborn discussed her involvement with this. Palmer stated that the Wick Building is in the final stages of construction and opening in spring. Brown Hall will be relocated to the 801 building for work. Riverview will be completed in late spring. The Science Building is on the plan for renovation and also the Administrative Services building, and then the construction dust will settle. There was discussion about the faculty role and involvement in the plan. There was discussion about what the final plans are for the Wick Building, and it was concluded that it was unclear. There was further discussion and speculation about what would happen on campus over the years. Palmer thanked Johnson for reviewing the report. Johnson will review the article again and look for academic planning and he suggested it go back to Senate, and Meet and Confer for a more sustained faculty input.  http://www.stcloudstate.edu/adminaffairs/documents/SCSUFacilitiesVisioningReport.pdf

f. Vehicle Use Authorization—Connie Howard is working on a statement.

g. 2010 Capital Budget—not discussed. http://www.finance.mnscu.edu/facilities/capitalbudget/pdf/2010capitalbudgetguidelines2nd.pdf

h. Article 22 & 25 Posting to Web has been updated—they met a week ago, but the document has not been updated on the website.

i. Post Award Grants Manager—Daak has been hired and is now working. This item can come off the agenda.

j. IRB Policy Changes—waiting to hear from the IRB. The office was instructed that they must go through Senate before enforcing forms.

k. Sponsored Programs—it was noted that the culture of the office is an issue that employees also recognize.  

l. Statewide Meet and Confer—nothing to discuss at this time.

5. Call for new agenda items—none.

6. Unfinished Business

a. Clarification of Student Absence Policy as Found in the Faculty Handbook (Hudson) (EC 051508 7.c.) (Senate in the fall)—not discussed. 

b. BOT Teaching Award—not discussed.

c. Reassign time for Grievance Committee Chair (Postponed Until Fiscal Impact is known. Cost $1,850 per credit.)—Palmer asked if EC had any comments, and no one did.

d. Constitution Review Items—the committee is meeting Wednesday.

7. New Business

a. Meet and Confer—September 18^th Meet and Confer has been cancelled.

b. Use of partial duty day compensation and or expectation of no compensation—Grievance Chair preparing an FA grievance on this subject.

c. November 11th Senate Meeting—Veteran’s Day.

Motion to cancel Senate on November 11, 2008, Veteran’s Day—(Johnson/Gasparino). Passed

d. Are you planning on using Tuition Waiver?—not discussed.

e. COFAH EC Representation—not discussed.

f. Student Code of Conduct—not discussed.

g. Response to Request to use last year’s search committee for LR&TS Associate Dean—not discussed.

h. Selection process for: 9-Month Appointment Task Members (3 positions), University Scholars Task Force (3 positions), Representation on Academic Policy Working Group (4 positions)—not discussed.

i. LR&TS Associate Dean Search and Search Committee—not discussed.

j. Graduate Committee missing minutes—not discussed.

8. Adjournment at 5:17 p.m.