Short-term Study Abroad Budget Worksheet

CENTER FOR INTERNATIONAL STUDIES

ST. CLOUD STATE UNIVERSITY

Lawrence Hall 101    

320-308-4287

This worksheet (click here for worksheet) is designed to help directors plan for all expenses that are associated with the short-term study abroad program you are proposing. The intention is to provide a base for what you may wish to include.  The expenses from previous programs were used to help develop this form.

The "Program Specific Cost" section is the faculty director's requested budget and is the amount available to be used for the program.

The worksheet is protected from changes except the “__________” cells. If you need to change any other items, you will need to unprotect the worksheet.

The “Unit Cost” is the price per “Unit” as indicated in the “Unit” column.  In most cases it will be per student, faculty/staff, group, or program.

The items to enter:

• Intersession program name/country
• Names of faculty/staff
• Number of faculty/staff leaders
• Number of credits students will be taking (if this is a graduate program only – contact CIS for instructions to change tuition rate)
• If you are purchasing a full or partial tour package
• Enter the name of the tour company that provided the bid
• Enter the cost per student
• Enter the cost per faculty/staff leaders
• Enter “w/Pkg” in the other budget categories for items that the package covers
• Enter the cost per student for all items that pertain to your program
• Enter the cost per faculty/staff for all items that pertain to your program
• Enter all other items that will be included
• MEALS – this pertains to group type activities where meals will be included with the program.  Many programs will not include any meals.
• If there is more than one item, such as:  Bus & Driver – total the amount of all of the “Bus & Driver” trips and provide a short description of each trip and its corresponding cost in the section below the worksheet – the amount should include tips if it is part of the cultural norms.

The program fee will cover all expenses that are included in the student’s program cost for the faculty and staff directors. In addition, a faculty stipend of $50/week is built into the budget to help offset the additional expenses for the faculty.

This form is provided as a guideline to assist the faculty director in making sure that all expenses are included. Please indicate any unique expenses that should be included with your program fee under the “Other” section. If you need assistance in adapting this form to your program, please contact the Center for International Studies.